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For schools & daycares

From “the gym is 85 degrees” to fixed before Friday’s game.

Every teacher can report in seconds — no logins, no per-seat fees, no sticky notes.

Join the betaSee how it works

Unlimited users · No credit card required

  1. 7:42 AM

    Gym · Bleacher side

    Reported: No cooling

    Anyone can report — no login

  2. 7:43 AM

    Gym AC not cooling

    HighAssigned · Maintenance

  3. 2:06 PM

    Work order #0871 closed

    Verified with photo · 6h 24m to close

    Gym rooftop unit · Service history

    AC repair · Today

A day in WiseHQ: at 7:42 AM someone scans a room QR code and reports an issue with no login. At 7:43 AM a work order is created and routed to the right team. At 9:15 AM WiseHQ AI answers a maintenance question, citing the equipment manual. At 10:30 AM preventive maintenance is scheduled. At 2:06 PM the work order is closed with photo verification and the asset's service history is updated. Timestamps are illustrative: 7:42 AM, 7:43 AM, 9:15 AM, 10:30 AM, 2:06 PM.

The school-year reality

Fifty-year-old buildings, sticky-note work orders

Whether you run one private school, a daycare, or a district campus, the failure modes are the same.

  • Work orders arrive on sticky notes. Teachers report by hallway conversation, email, and notes on the desk — no triage, no status visibility, so they re-report and escalate.

  • Aging buildings, growing backlog. The average U.S. school building is about 50 years old (ASCE). Deferred maintenance compounds quietly — until it fails mid-semester.

  • Inspection paperwork lives in binders. Fire drills, boiler certificates, playground checks — and for daycares, documentation gaps are among the most common licensing citations nationwide.

  • No data for the board or bond ask. Facilities directors are asked to justify budgets without the asset-condition record that wins board approvals and bond measures.

D+
grade for U.S. school infrastructure — ASCE 2025 Infrastructure Report Card
41%
of school leaders name the deferred-maintenance backlog their top concern — K-12 Dive
54%
of districts need multiple building systems updated or replaced — GAO

QR reporting

Every teacher can report. None of them need a login.

A QR code on every classroom door. A teacher spots the problem, scans, taps a symptom, done — ten seconds, from the room, with no account and no per-seat fee. The report routes to your maintenance team automatically, and the sticky notes stop.
  • Tap-to-add symptoms write the description for them
  • Duplicate reports get merged, not multiplied
  • Optional access codes if you want to limit who can report

Scanned — no login needed

Room 12 · Third Grade

What's wrong?

Heater not workingWindow won't latchCeiling tile leaking
Send report

Preventive maintenance

Stop the deferred-maintenance spiral before it starts

Scheduled care for the boiler, the rooftop units, and the playground becomes real work orders — created automatically, assigned to a person, closed with a record. The systems that fail mid-semester are the ones nobody was scheduled to look at.
  • Schedules create real work orders, not reminders
  • Every completion time-stamped, with photos attached
  • Stale work escalates instead of silently sitting
app.getwisehq.com
Preventive Maintenance

Boiler inspection

Annual · certificate attached

Due in 20d

Playground safety check

Monthly

On track

HVAC filter swap — Gym RTU

Every 90 days

On track

Due maintenance becomes a real work order — automatically.

Asset lifecycle & capital planning

Walk into the board meeting with a forecast, not a guess

Every rooftop unit, boiler, and roof section carries its install date, expected life, and health. WiseHQ rolls that into a multi-year capital replacement plan — the asset-condition data that wins board approvals and bond asks.
  • Replacement forecasts with plain-English reasoning
  • Capital-reserve balance and funding-gap view
  • Board-ready PDF in one click
app.getwisehq.com
Capital Replacement PlanPDF
2027
$24k
2028
$61k
2029
$18k
2030
$80k

Board-ready capital plan — download as PDF.

Licensing & inspections

When the licensor shows up unannounced, the records are ready

Daycares and early-childhood centers get cited for documentation gaps more often than for the facility itself. WiseHQ keeps drill logs, certificates, and maintenance records time-stamped in one place — so “show me your records” takes seconds, not a search through binders.
  • Fire drills, boiler certificates, and playground checks in one tracker
  • Every record time-stamped, with the document attached
  • Ask WiseHQ AI “when was the boiler last certified?” and get a cited answer
app.getwisehq.com
Licensing & Safety

Fire drill log

Current

Playground surfacing inspection

Current

Boiler certificate

Renew in 45d

Kitchen health inspection

Current

Every record time-stamped, with the document attached.

One platform

Everything else your building needs

Every module talks to the others — and to the AI. One login for the crew, none required for the teachers.

Work orders & routing

Every request lands with the right department automatically — tracked from report to done.

WiseHQ AI document answers

Upload manuals, certificates, and policies once; get answers with the source cited.

Floor plans & room QRs

A living map of every building — new staff and substitute custodians find rooms and their history instantly.

Events & facility calendar

Gyms, cafeterias, and classrooms on one calendar — no more double-booked spaces.

Inventory & supplies

Filters, bulbs, and cleaning supplies counted, with low-stock alerts and barcode scanning.

Vendors & community ratings

Your contractor bench with ratings and history — plus an AI finder when you need a new one.

Mobile app & push

Custodians work from their phones: scan, photograph, clock in, get notified.

Workflows & checklists

Seasonal openings, summer deep cleans, and inspection prep as repeatable playbooks.

FAQ

Questions schools ask

The honest answers — including where the incumbents genuinely fit better.

How is WiseHQ different from Brightly (SchoolDude)?
Brightly is the K-12 incumbent, and it shows its heritage: custom enrollment-based quotes, add-on modules, and a system that assumes a staffed facilities department to run it. WiseHQ takes the opposite approach at any scale — one flat monthly price, unlimited users, and simple enough that a two-person crew is productive in the first week. That works for a single private school or daycare, and it works across a district: every building, every teacher reporting from a room QR, without an enrollment-based quote in sight.
Do teachers need accounts to report problems?
No. A teacher scans the QR code on the room, taps what's wrong, and sends — no login, no app install, no training. If you want to limit who can report, any QR can require a short access code. And since users are unlimited, any teacher who wants to follow their requests can have a full account at no extra cost.
Can WiseHQ help with daycare licensing?
It keeps the documentation side in order: drill logs, certificates, inspection records, and maintenance history, each time-stamped with the document attached. Licensing requirements vary by state and WiseHQ doesn't replace your licensor's checklist — but the records they ask for are in one place instead of a binder.
How does pricing work?
One flat monthly price for your whole school — unlimited users, so every teacher, aide, and custodian is included. No per-user or enrollment-based fees, ever. See pricing for the plans. Beta schools get 20% off for their first 6 months.
Can we import our existing data?
Yes — bring your asset lists, room lists, and maintenance spreadsheets, and we work with every beta school to get them loaded during onboarding. You don't start from a blank screen.
Does it work on our custodians' phones?
Yes — WiseHQ is phone-first. Custodians see their assigned work orders, scan asset QR tags for history, attach photos, clock in and out, and get a push notification the moment something new routes to them.
Who can see what?
You control it. Teams and departments scope who works which orders, and per-user permissions go finer when you need them. Public QR reporting only ever exposes the report form — reporters never see your internal data.

From sticky notes to a system your whole school can use

Join the beta and get 20% off for your first 6 months. One flat price — every teacher, aide, and custodian included.

Join the betaSee pricing