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For churches & ministries

From “the sanctuary AC is out” to fixed before Sunday.

Every building, work order, event, and volunteer — one platform, unlimited users, one flat price.

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Unlimited users · No credit card required

  1. 7:42 AM

    Room 114 · Sanctuary

    Reported: AC not cooling

    Anyone can report — no login

  2. 7:43 AM

    AC not cooling — Sanctuary

    HighAssigned · HVAC team

  3. 2:06 PM

    Work order #1284 closed

    Verified with photo · 6h 24m to close

    Sanctuary AHU · Service history

    AC repair · Today

A day in WiseHQ: at 7:42 AM someone scans a room QR code and reports an issue with no login. At 7:43 AM a work order is created and routed to the right team. At 9:15 AM WiseHQ AI answers a maintenance question, citing the equipment manual. At 10:30 AM preventive maintenance is scheduled. At 2:06 PM the work order is closed with photo verification and the asset's service history is updated. Timestamps are illustrative: 7:42 AM, 7:43 AM, 9:15 AM, 10:30 AM, 2:06 PM.

The weekly reality

A church building never gets a day off

Sunday is the deadline that never moves — and the building rarely cooperates.

  • Problems reach you by text, hallway, and sticky note. A volunteer spots the leak Saturday night, tells whoever's nearby, and it reaches the facilities inbox — maybe — by Tuesday.

  • The weekend-to-weekday flip is improvised every week. The same rooms are Sunday school on Sunday and something else entirely on Monday. Setups, teardowns, and room-state handoffs live in someone's head.

  • Five disconnected tools, none of them talking. Scheduling in one app, work requests in email, documents in a filing cabinet, the vendor list in a truck. Nothing converges.

  • Per-seat pricing punishes you for involving people. Churches run on many hands. Software that charges per user forces you to leave most of them out — so most problems go unreported.

WiseHQ AI

Ask your insurance policy a question. Get a cited answer.

Upload your property policy, leases, warranties, and equipment manuals once. Then ask in plain English — before the board meeting, or standing in the flooded fellowship hall — and get the answer with the source attached.
  • Reads your policies, leases, warranties, and manuals
  • Every answer cites the document and page it came from
  • Works on your phone, standing in front of the problem
app.getwisehq.com
Does our insurance cover water damage in the fellowship hall?

WiseHQ AI

Yes — Section 5.a covers sudden water damage, with a $1,000 deductible per occurrence. Gradual seepage is excluded.

Church-Property-Policy-2026.pdf · p. 9

QR reporting

Volunteers report problems in 10 seconds. No login, no training.

A QR code on every room. The nursery volunteer who spots the dripping faucet scans, taps a symptom, done — it becomes a routed work order before they're back from the supply closet. Optional access codes keep reporting to your people.
  • Tap-to-add symptoms write the description automatically
  • Duplicate reports get merged, not multiplied
  • Routes by category to the right team — facilities, AV, hospitality

Scanned — no login needed

Nursery · Children's Wing

What's wrong?

Faucet drippingLight outDoor won't latch
Send report

Events & facility calendar

One calendar for every ministry — and zero double-bookings

Services, small groups, rentals, rehearsals, and maintenance all on one facility calendar. When two ministries want the fellowship hall at the same time, WiseHQ catches it at booking — not when both show up with folding tables.
  • Rooms and resources booked per event, conflicts blocked
  • Setup and teardown time built into every booking
  • Maintenance and events share the calendar, so work never lands mid-service
app.getwisehq.com
The WiseHQ Facility Calendar: a full month of services, maintenance, work orders, compliance checks, patrols, and meetings, each category color-coded

Planning Center

Your people, pulled in automatically — and kept current

Connect Planning Center once and WiseHQ pulls your people in and keeps them current. It's a read-only sync: WiseHQ never writes back, so Planning Center stays your source of truth.
  • People arrive automatically — no re-typing your directory
  • Read-only pull: WiseHQ never changes your Planning Center data
  • Sunday headcounts pulled from Planning Center Check-Ins
app.getwisehq.com
The WiseHQ work-order list with real people assigned: repairs routed to facilities and preventive tasks shared across a three-person team

Security & patrols

Your safety team, on a map of your actual campus

Draw patrol routes over a satellite view of your own property — your real floor plan overlaid on the buildings — with checkpoints where the team checks in. Build a route per service, send it to that morning's team, and know every lap actually happened.
  • Routes drawn across your campus — buildings, walkways, parking lots
  • Checkpoints with phone check-ins as the team walks
  • A schedule per service, sent to that team — 8:30 and 11:00 each get theirs
app.getwisehq.com
A Sunday morning security patrol route drawn over a satellite view of a real church campus in WiseHQ, with the floor plan overlaid, checkpoints on the walkways and parking lot, and per-service schedules

Churches with schools & daycares

Runs the school down the hall, too

If your building is Sunday school on Sunday and licensed childcare Monday at 7 AM, you're running two organizations on one facility — and the state inspector doesn't care that it's really a fellowship hall. WiseHQ manages the flip instead of leaving it to memory.
  • One calendar for ministry and licensed care hours — care hours can't move, so double-bookings are blocked at the source
  • Facility-use tracking knows which rooms are licensed childcare space, with the inspection trail to prove it
  • One QR intake for both organizations — teachers, staff, and volunteers report to the same stream
app.getwisehq.com
Licensing & Compliance

Playground surfacing inspection

Current

Fire drill log — daycare wing

Current

Room 112 sanitation checklist

Due today

Every record time-stamped, with the document attached.

Running a standalone school? See WiseHQ for schools

One platform

Everything else your campus needs

Every module talks to the others — and to the AI. One tool instead of five.

Preventive maintenance

Schedules that become real work orders before things break — never after.

Assets & lifecycle

Every system's age, health, and QR-tagged history — with replacement forecasts.

Capital planning

A multi-year replacement plan your board can read, downloadable as a PDF.

Floor plans & room QRs

Draw or trace your buildings, print QR signs, and give every room a living history.

Inventory & supplies

Counts, low-stock alerts, and barcode scanning — never out of filters or bulbs.

Vendors & community

Your vendor bench with ratings, insurance tracking, and an AI finder for new ones.

Mobile app & push

The whole platform in the field: scan, photograph, clock in, and get notified.

Messaging & teams

Channels, DMs, and per-person permissions — unlimited people on every plan.

Questions

What church teams ask us

The honest answers, before you fill out a form.

We're on eSPACE. What does switching look like?
We help you export your data before you cancel — that order matters, because eSPACE removes your account content at termination with no grace period. Export first, then we help you bring your spaces, events, and history into WiseHQ.
Can volunteers report problems without accounts?
Yes — that's the point of QR reporting. Anyone who scans a room QR can report an issue with no login and no app install. If you want to limit who can report, add an optional access code to any QR.
How does pricing work?
One flat monthly price with unlimited users — staff, volunteers, and your school's teachers all included, never per-seat. See pricing for the tiers, and beta churches get 20% off for their first 6 months.
Does it work with Planning Center?
Yes. WiseHQ pulls your people from Planning Center automatically and keeps them current, and pulls Sunday headcounts from Planning Center Check-Ins. Both syncs are read-only — WiseHQ never writes back, so Planning Center stays your source of truth.
Is there a mobile app?
Yes — WiseHQ is phone-first. Your team can scan QR codes, photograph problems, work through their queue, clock in, and get push notifications from the field. Volunteers reporting via QR don't need the app at all.
We run a school and a church in the same building. Two accounts?
No — one WiseHQ account runs the whole facility. School staff and ministry teams get their own departments and permissions, work routes to the right side automatically, and the calendar keeps licensed care hours and ministry bookings from colliding.

Fixed before Sunday — every week

Join the beta and get 20% off for your first 6 months. Bring your staff, your volunteers, and the school down the hall — users are always unlimited.

Join the betaSee pricing